In a previous blog article, we introduced you to the PRINCE2® project management methodology and its applications. PRINCE2® is a structured method for effective project management and can be applied to any type of project within any industry sector. It consists of seven principles, seven themes and seven processes. In the following series of blog articles we will pay attention to each of these topics so we can bring all the aspects of PRINCE2® methodology closer to you. In the first one, we will tell you more about the 7 principles of the method and we will summarize the essence of their meaning and their role in the project development.
Continued Business Justification
In order for a project to be considered for a PRINCE2® project, it needs to be justified in a business case. In other words, the project must be achievable, desirable, and beneficial for the company. In this step, the team analyzes the project to assure that it will bring the desired return on investment.
The main object of this step of PRINCE2® is to allocate the roles and responsibilities between the project team members. In addition, the team takes into account the lessons learned from previous projects to avoid making the same mistakes.
The purpose of this phase of the PRINCE2® methodology is to check whether the product aligns with the requirements of the company and the other stakeholders involved, whether it matches the goals previously set, and whether any difficulties have been found during the quality control process.
In order a PRINCE2® project to be successful, possible risks must be considered. In this phase of the PRINCE2® project, the team looks for and defines the difficulties and problems, which may arise during the project development process, and discusses the most effective strategies for their control.
Or, put in another way, the “Who, what, where, how?” phase. Probably the most important part of the PRINCE2® methodology, the planning aims to allocate the responsibilities in a way that will assist the project in matching the requirements of both the company and the other stakeholders, thus assuring that the project is done in the most effective manner. This step is connected to one of the PRINCE2® core principles (which will be the main subject of one of our next articles), namely dividing the project into small, achievable, visible parts. This step helps improving the quality control and minimizes the errors during the process.
This part aims to define the functions of configuration management, problem management, and change control. This part is focused on preparing the team for changes during the process, regardless of whether the client’s needs, the conditions, or something else in the project has changed. If the planning is done in the right way, the team should be much more flexible and should be able to handle changes without any difficulties.
This last step of the PRINCE2® methodology examines whether the obtained results meet the set ones, whether the development of the project aligns with the plan previously established, and whether the goals, defined in the first phases of the project development, have been achieved.
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